SAP Knowledge Base - Creating Purchase Orders

Creating Purchase Orders (POs) in SAP

Document Type: Training Guide
Created by: Dario Garay
Date: April 29, 2025

Overview

This guide provides step-by-step instructions for creating Purchase Orders (POs) in SAP. The focus is on ensuring accurate vendor selection, SAP client access, and invoice alignment with internal accounting procedures.

1. SAP PO Creation Best Practices

Always verify the vendor name and type before initiating a PO.
Continental purchases are billed through a national account, not directly like Conlan Tire.
If unclear, contact the location or vendor to confirm correct billing details.

Figure 1: Sample Invoice - Continental vs. Conlan Tire

2. Vendor List Usage

Use the approved vendor list to verify vendor numbers, names, cost center and GL accounts. You can request the list from:

Michelle Cooper (Aggregate)
Leonexy (Flatbed)

3. SAP Access Configuration

If you're unable to access SAP (e.g., missing Production connection), contact the Help Desk to configure your client:

Request SAP to point to the correct production server.
Provide your request and task numbers for tracking.

Figure 2: Correct SAP Client View When Configured Properly

4. Contacting the Vendor

If the vendor is not clearly identified in the order or invoice, always confirm:

Send an email to clarify billing party (Conlan vs. Continental).
This prevents duplicate POs for the same invoice.

5. Final Tips

Once access is confirmed and vendor info verified:

Use the vendor list to auto-populate SAP PO fields.
Enter invoice details carefully to ensure accurate payment processing.

For additional support, open a case with the Transport Support Team.